Like any other educational institution, even coaching institute needs to manage its available resources efficiently. Besides managing financial and administrative aspects, it has to ensure there’s active communication between faculties and parents. The management faces problems and pressure similar to that of a school administration. Thus, a robust coaching institute management solution proves to be extremely helpful in managing day-to-day tasks.
1) Effective communication between parents and the faculties
May it be a school or coaching institute, parents prefer to remain well-informed about syllabus details and their child’s performance. So, communication between parents, teachers, and students is crucial. Unfortunately, every parent may not find it possible to meet and interact with teachers. With coaching institute software in place, teachers can keep track of their meetings, phone calls with parents. Faculties can set reminders to ensure the student’s attendance, as well as grades, are shared with parents either during a one-on-one meeting, phone conversation, forum discussions, or via emails.
Most of the software solutions come with a specially designed app that parents can download and get their kid’s performance report as well as other notifications.
2) Managing financial aspects becomes easy
The organization’s financial aspects are crucial in its day-to-day functioning. The coaching institute management solutions make it easy to keep track of collected and pending fees, and other financial accounting for the organization. The software also helps in sending fee reminders as well as receipts to the parents via email or text messages. It can also be integrated with the organization’s other ERP solutions. The integration makes it easy to generate various financial reports within minutes.
3) Integrates with website and app to automate essential functions
The cloud-based coaching management software can integrate with the organization’s website for online fee management. Parents can make payment via website, app and get receipts automatically. The software can also be programmed to offer answers for basic questions like faculty details, daily class timings, fee structure, the success ratio of past students, etc.
4) Helps in avoiding unnecessary paperwork
Besides saving time, the software can save paperwork related to student’s attendance, notifications sent to parents, and the distribution of printed study materials.
The faculties can easily upload the covered syllabus details, absenteeism report, and assignment schedules for multiple classes instantly in the system. The study materials can be emailed to the students and parents, or they can check the same by logging in to the institute’s website, app.
5) Faculties can focus more on teaching instead of performing administrative work
From managing syllabus documentation, timetables, and other parent communication, creating absenteeism reports, to even making reminder calls about fees to parents, faculties at some institutions are forced to perform various other functions besides teaching. Coaching institute management solutions have made tasks easy and automated so that teachers can focus on their primary responsibility of educating students.
If you wish to improve your institute’s operational efficiency, you should consider opting for coaching institute management software to get the best out of available resources.