Role to library management software in accelerating the growth of educational institutes
It is essential to keep the record in educational institution libraries and manage them properly to provide a planned, systematic service. The Library Management System keeps tracking the complete details of the services and beneficiaries in a systematic order. It is also known as Integrated Library System. It also facilitates systematic maintenance of the library and impacts the growth of the library.
Library Management Software is the digital process of managing the library. It helps to reduce the librarian’s manual effort and reduce the chances of error in register keeping. It keeps maintaining and updating the database of the library more efficiently. It is easy to program in a programming language such as java and easy to operate.
How does the Online Library Management System Work?
An Online Library Management System is nothing but a digital form of library management. It is an automatic service function to provide the proper facility of learning to the students. On the other hand, it helps the library to manage the profile and subscription of its consumers. The Online Library Management System integrates all the records of the students and organizes them in a systematic process.
With the growing culture of the e-book, there is a requirement of a system to keep track of the e-books. Its transparency also helps the subscriber students to keep noticing the deadline of the book issued. It reduces the manual effort of the librarian and also reduces the chances of theft. The Online Library Management system has two parts Barcode System and RFID (Radio Frequency Identification) System. Again, the RFID system is classified into two components RFID Tag and RIFD Reader.
In this era of digitalization, classrooms to libraries all have to be designed and easily accessible. Online library management provides a user-friendly interface to the students and encourages group study. It provides an easy access register with a different portal like Student login, Librarian Log In Newly arrived, etc. Online e-books offer a large sum of books that a regular library ever imagined. It provides easy renewal, returns, issuing books, and maintains library cards and member-ship.
How Library Automation Software Facilitates Managing the Library
Traditionally all the work is being done manually in libraries. It requires a lot of time, space, and money. To resolve those issues, in 1930 library automation systems were introduced to design by Herman Hollerith. The library’s automation includes some consecutive steps – Planning Stage, Designing Stage, Operational Stage, etc. Automation of the library helps in so many ways, such as:
- Automation is a time-saving technique. It is saving the time of the reader and the library kinds of stuff. A bibliographic record created at the time of ordering a document is first used for its acquisition, then for technical processing, and subsequently for library OPAC, circulation, binding, etc. Thus, reduces the operating costs.
- Automation software gives an easy interface to the reader to find out the books, magazines, journals. It provides an organized segment of the different genre, and with just a single click, one could able to find out the book they are looking for
- E-Library provides different portals and gateways. It also differentiates with other profiles, which are more efficient than a regular library card.
- It keeps the record of every single book with an almost errorless register.
- There are five essential components of an Automatic Library. They are, – Computer, Networking Device, Software, Database, Server. This whole integrated system enhances the efficiency of an Automatic Library.
Advantage of Library Management System
A smart library provides a premium reading experience. The exponential growth of information has made manual systems redundant, necessitating computerized information storage and retrieval. Here are some significant advantages of the Library Management System, –
Keep Records of the Books – Automatic Library management system keeps updating the register within a definite time interval. It gets updated when new stock arises. All of the data are secured in the cloud and easily accessible. Improve efficiency with the automation of various library tasks, including acquisition, cataloging, serials management, circulation, and reference.
Students and Admin both can operate via the school management app – Automatic Library management system can be accessed by the school app or the school’s official website. It provides a separate portal for the student’s purpose and official purpose. So, the benefits of the Automatic Library management system provide 24/7 in a week.
Generates Bills and Receipts – Library management system issued E-bills for purchasing or membership. It provides a secured payment gateway to make easy payments. It also mailed an individual copy of the receipts by default. And thus, Accounts are well defined and error-free.
Fine Calculator – Fine or penalties are calculated precisely. In the automatic system, fines are transparent to the students.
Student Record Management System – Library management system provides individual log in profile for every student. It also generates different student IDs for each individual. It helps the institute to get records of the student, books per student. It is why the system is more organized than a traditional library.
It is interesting to note that the Library Management System gives a premium reading experience to the reader. It also provides a wide variety of genres. Its easily accessible digital format also drags the new reader. The online Library management system helps the institution offer a great learning experience and keeps error-free records. The education institutes who are looking for library management software can schedule a free demo MyEdu.