The (CMS) college management system assists higher education institutions in handling various day-to-day tasks. Most CMS solutions have web-based software as well as a mobile app that administrators can use. These cloud-based software programs help admins in saving money, time, and various resources. Put simply, everything from classroom management, human resource management to financial management can be handled digitally using a single platform. Tools also help in collecting, analyzing data from multiple systems to generate various reports. With all the information at their finger-tips, the management can make accurate decisions. The approach is crucial during the coronavirus pandemic as institutions are operating with a skeletal staff, most of them working from home.
HERE’RE DETAILS FOR SOME OF THE CRUCIAL FUNCTIONS
- Enrollment and admission
- Fees management
- Managing attendance records and alerts
- Equipment manager
- Enhancing communication between stakeholders
- Integration with e-learning systems
- Examination module
- Storing crucial records in digital formats
- Timetable management
ENROLLMENT AND ADMISSION
In this era of COVID-19 pandemic, students and parents prefer institutions that provide online enrollment and admission facilities.
A feature-rich college management system consists of an inquiry module and students’ registration and admission modules. These can be linked to marketing systems enabling executives to analyze admission inquiries and get back to applicants with a follow-up email or call.
The course finder function on the website can help students find information about the course they are searching for and details for curriculum and fee structure.
By connecting enrollment, admission, and fee modules, the college management system helps in bringing the entire life cycle of students’ under a single database. The functionality simplifies the fee collection procedure by sending timely updates to parents. Guardians can pay the fees on the school website or app and receive digital receipts immediately. As there’s almost no human intervention, the chances of errors are reduced considerably.
MANAGING ATTENDANCE RECORDS AND ALERTS
The college management system’s attendance module helps gather, store, and analyze daily attendance records for every student. Attendance can be automated, and human interventions can be drastically reduced by integrating biometric and RFID scanners. It can be programmed to work with e-learning systems so that presence can be marked whenever a student logs in and out of an online training session. The feature can assist teachers and parents in tracking trainees’ attendance during online lectures. The function is crucial as most institutions have moved from physical sessions to online ones due to the pandemic. Teachers can cross-check the data using their mobile app. Attendance alerts can be sent automatically to parents.
The module is a crucial part of the college management system that helps administrators manage equipment from labs, sports hubs, classrooms, gardens, etc. RFID tags attached to college equipment can help keep track of equipment on a real-time basis.
ENHANCING COMMUNICATION BETWEEN STAKEHOLDERS
Communication between teachers, trainees, and guardians is vital when it comes to online education. The college management system enables these stakeholders to communicate via website, apps, email, text messages, and other mediums. College administration can also use blogs, forums, and apps to share news and event details with lecturers, students, and parents.
Push notifications on mobile apps ensure effective communication between parents and teachers even while they are on the go. Parent-teacher meetings are a thing of the past. Guardians can check assignments, tests, and other examination results online and keep track of their child’s attendance for online sessions as well.
COLLEGE MANAGEMENT SYSTEM INTEGRATION WITH E-LEARNING SYSTEMS
The coronavirus pandemic has introduced the much-needed transformation in the way education is delivered. Lecturers use Zoom, Google Meet, Microsoft Teams, and other solutions to conduct online lectures.
College administrators use websites and apps for sharing links to online content and e-journals in PDF or audio podcast formats. MyEdu college management system can be programmed to work with all these solutions, including e-learning modules and gamification apps for education.
Thanks to the college management system, teachers can store lecture videos, PDFs, audio podcast files, and other study materials online using the cloud-based storage system. Links for the study materials can be shared with students as and when necessary.
Governments in various countries have allowed colleges to conduct exams in physical classrooms. However, trainees and parents are still skeptical and insist on online tests. The online examination management feature in the college management system eases the burden. It helps set up examination questions, schedule, result management, and even store grade records digitally.
STORING CRUCIAL RECORDS IN DIGITAL FORMATS
MyEdu college management system can be programmed to store various records in cloud-based storage. Then, retrieve; analyze the same to generate reports in proper formats to ensure compliance with the city or state education department.
One of the most complicated tasks that administrators perform is handling timetable management. It involves setting predictable routines for academic and nonacademic activities. The college management system’s timetable module helps create a predictable schedule and shares the same with trainees and lecturers every week.
Overall, the MyEdu college management system can work as a promotion tool for the institution. Digitalizing all the functions will improve transparency and make your college student-friendly. The college management system has become a necessity for colleges, and this is the best time to get one.