Schools and colleges need to manage and store a lot of data related to students’ and institution’s activities. Thus, several schools have ensured they have high-performance student database management software in place to streamline the process. The software helps store and organize information in cloud-based servers so that the data can be accessed, edited, and updated as and when required.
Both small and large educational institutions can implement the same. Besides managing data, the cloud-based information system can assist in several other administrative functions. Here’re some of the crucial benefits of a student database management system.
Assisting in admission management
Digitalizing the admission process brings transparency in the procedure. One of the most crucial benefits of a student database management system is the software’s admission management feature. MyEdu’s software can be programmed to handle tasks like analyzing online admission forms, completing the registration procedure, processing uploaded documents, and scheduling interviews.
As schools can also integrate chatbots on the institute’s website to work with their student database management system, parents can quickly get answers for their admission related queries while filling the online forms.
Highly secured and reliable cloud-based storage
A cloud-based student database management system is highly reliable and secure than software that works with locally-based servers. Role-based access to information ensures that only persons approved by the administrators get access to the data via registered devices and secured internet connection.
Companies that provide cloud-based servers deploy the best data security systems. Plus, MyEdu issues security patches for keeping the system updated to deal with threats.
The institution’s financial records, as well as students’ data, remain wholly secured. Automatic backups are created after regular intervals. So, there’s no question about losing access to the data. Put simply; there’s no need to worry about the school management software getting targeted by cybercriminals.
Assistance in library functions
The importance of the library management system has increased ever than before. School libraries have managed to maintain their relevance even in this era of Amazon Kindle. These days, libraries provide books and research materials in digital formats like PDFs, MP3s, etc. Library management tools can assist teachers and school librarians in tracking, cataloging, and distributing physical as well as digital copies of books.
As the software is a part of the institute’s student database management system, library members can check the availability of various books and available formats using the school website of apps.
The system helps in assigning a unique barcode to physical copies of books and papers. Administrators can easily track and check the status of various items allotted to students. It can automatically send alerts to students concerning resubmission of the assigned books from the library.
Assistance in managing transport
Government regulations make it mandatory for schools and colleges to maintain individual records for vehicles, drivers, bus attendants, daily routes, and students who use the service. Besides, they also need to track all the school vehicles on a real-time basis to ensure the driver and bus attendants follow all the regulations.
MyEdu student database management system helps in maintaining all the data. It also helps in sharing the vehicle’s GPS location with parents via app and issues notifications in case if the bus is running late.
Administrators can monitor activities from multiple locations
A consistent learning experience can be offered to trainees at multiple branches of the institution with the same software.
Administrators can store, record, edit performance reports, working hours, and leave related information for tutors working at various branches. From security aspects, students’ attendance, to feedback for teachers submitted by trainees, the institution administrators can supervise all the branches and issue feedback wherever necessary.
Almost zero paperwork
Schools are responsible for maintaining records of every student’s yearly curriculum details, assignments, grades in exams, project details, and of course, attendance. They also need to store data concerning the trainee’s medical history, residential address, contact details for parents, and overall achievements.
The institution needs to keep these records stored for several years. Thankfully, MyEdu student database management system helps in maintaining digital records with almost zero paperwork. Details can be retrieved within seconds at a later stage.
Most importantly, teachers and parents also have access to the same. So, both can track the child’s progress.
Scheduling lectures as per the classroom and tutors’ availability is probably one of the most challenging tasks that school administrators face. Planning out a schedule is a task that requires several hours’ worth of work.
Powerful, advanced tools loaded in the student database management system assist in meeting scheduling goals by minimizing conflicts and simplifying various procedures.
The system creates a layout of a weekly/monthly timetable, sends digital forms to tutors/guest lecturers to gauge their availability, then assigns classrooms accordingly.
The software also works similarly to assign digital classroom sessions. So, the feature has remained relevant in the post-COVID-19 crisis world.
Enhances communication between various stakeholders
The software’s ability to integrate with the school website, forums, and parent-teacher apps deserve a special mention while highlighting the benefits of student database management system.
It enables tutors and school administrators to share academic data along with remarks and suggestions. All three stakeholders can use emails, text messages, or app notifications to communicate.
The child’s guardians can ask questions, seek help, or share their feedback with teachers. They can also use forums to find assistance from other parents.