Education does not function in isolation. It may be the principal goal of any school or college but for this to happen it needs a whole host of support systems. Success in delivering education depends on how well integrated and coherent the various support and sub-systems are. The right school management software does make a significant contribution towards improving operational efficiency.
THE VARIOUS ASPECTS OF SCHOOL AND COLLEGE OPERATIONS:
A lot goes into the successful operations of your education institution:
- Synchronizing classes with teachers and students
- Fee and reminder as well as a notification system for parents
- Managing classes online and offline, teacher roster, timetable
- Admissions, courses, exams, and results
- Staff and teacher salaries
- Utilities, maintenance
- Future plans, projects, expansion, tie-ups
- Accounting, fees management, financials
- Library and Lab
Most educations operate these as disparate functions with individuals in charge of specific functions. What this leads to is mismatches and lack of coherence. This has a direct impact on operations. Complaints arise and affect the reputation of your institution. Educational institution, if you look at it one way, is like a business and it must function like a well-oiled machine. The top management must know who is doing what and what is happened where and what needs to be done when to ensure flawless operation and satisfaction for all concerned. This is where you benefit from the use of ERP school management software. It resembles a standard business ERP solution but has modules relevant and specific to education.
CENTRALIZED CONTROL, DISTINCT MODULES
A single dashboard gives you an eye view control of all the different operations of your institution. You know about classes that are in progress, schedules of teachers, the position of the school transport fleet, utilities that need to be taken care of, and so on. Here you have options:
You can have the core management team take overall control through the ERP school management software and direct operations, allocate resources, send out notifications, and so on. This would be a tough challenge. The better solution is to use the various modules in a way that specific department heads are in charge. They make decisions, implement actions and you can view outcomes, intervening where necessary. It is like you decentralize operations to achieve better efficiency, since topic experts take care of their sections, and yet know all that is going on. For instance:
- School management can monitor teachers, hold meetings, allocate responsibilities, and review past records.
- Teachers receive authorization to create their groups (comprises of students in their class), monitor students, conduct classes, take care of fee reminders, and send out notifications. Organize an event and see just how easy and fast it is to notify everyone (as well as manage the event itself) using the school management software.
This is possible for virtually all spheres of school and college operations.
HOW COULD THIS POSSIBLY BENEFIT AND LEAD TO INCREASED EFFICIENCY?
You save time and effort by implementing an ERP school management software solution to handle all aspects of your institution’s operations.
- More importantly, there are fewer chances of errors, misunderstanding, and frayed tempers due to such communication gaps.
- You can distribute work evenly to authorized personnel and give them rights and authority.
- You get instant reports on all that is taking place.
- You can plan, allocate resources, and follow up with ease without having to call those in charge to your office for reporting. This saves time for both. You can do more, do it efficiently and yet have more time at your disposal.
- Quality of education improves when you have a streamlined system with qualitative analytics and reporting in place. Your students and parents can give feedback that becomes the basis for improvements.
- No or minimum paperwork, digitized records, easy to access by authorized personnel.
Businesses use ERP to manage and synchronize operations across the board. An educational institution is not much different. Use of ERP school management software helps you leapfrog other institutions, become a better running business, and, in the process, give much more satisfaction and quality of education to students who can be deemed to be your best customers.
It is particularly relevant in the current times when there is a shortage of personnel and yet you must synchronize all activities through remote-based students, teachers, and staff. The digital solution provides the perfect channel to keep your institution ticking over with clockwork precision. You could shut shop but that would result in students leaving en-masse. Instead, switch to a modern school management solution and you will ensure continuity of studies as well. Do not be left behind. Institutions are switching over and this segment shows a healthy growth rate of 16%. MyEduComm offers a modular solution you can implement with ease, learn quickly, and use to the maximum advantage. Just ask for a trial.