Cloud Education ERP vs On Premise ERP- Which is better and Why?

Implementation of education ERP software is of prime importance to any educational institution. The versatility it provides is incomparable with any method of teaching and managing. As an institution owner, it is a wise decision to use ERP as a main functional aid for your school management aspects. 

It is imperative to understand the role of ERP system in the education sector. More importantly, understanding this can help you take a call between on-premise ERP systems or cloud education ERP systems. There are many differences between these two school management software, however knowing the exact use and advantages is prudent. 

Factors to Consider to Choose between On-Premise or Cloud-Based ERP System

There are many advantages for a cloud education ERP over the On-premise ERP. Let us take a look at it one by one to understand why it is so.

Cost Incurred for the Set up

This is the first aspect that cloud education erp is overpowering in the house set up. Firstly, setting up an in house IT set up is too expensive. Secondly, the necessary software and its license also incur a cost. Moreover, hiring experts to maintain the same also adds to the cost area.

The proposition of On-premise ERP system is highly expensive when compared to the Online counterpart. The cloud-based ERP can support vastly in this aspect.

There is no initial set up required as it is virtual and handled by a vendor. It is all online, so software and its costs do not even affect the cost. There is no need to employ anyone specifically for this purpose, so cost is reduced once again.

Keeping all these aspects in mind, the On-premise ERP system is a costly affair and it must be avoided.

System Upgradation

Now, this is a sheer technical aspect of the functionality. The system up-gradation is the most complex when it comes to On-premise ERP systems. In fact, the server compatibility with all other systems must be reworked once again. This affects productivity too.

During the time of upgradation or system enhancement, what will the students do? What happens to the library of videos saved in the server? It is absolutely not easy to map again the same data once it is upgraded. Most of the time, the system up-gradation happens right from the beginning. It consumes a lot of time.

In fact, most of the schools use outdated ERP software in their systems which is not advisable and also not usable. On the contrary, it is best assured that you will be using the latest ERP tool with the help of cloud education ERP.

Any customization needed can be done remotely and it starts functioning easily. There is no interruption in learning or tracking.

System Accessibility and Performance

The traditional in house premise ERP system has its limitations. For Example How many students at a time can take a test while using the on-premise ERP? You cannot increase the bandwidth up to a certain level.

The system may malfunction if the load is more. It may not allow the students to take the tests or learn or even mark attendance. While the cloud education ERP offers seamless service. There is no breakage of the network and it can be accessed 24 hours and 365 days without any hassle.

The more important aspect that must be considered here is, the real-time data can be easily tracked using cloud-based ERP systems. In fact, the accessibility of the content through mobile phones is easily possible while the former cannot be used in any portable device other than the laptop. 

The Speed of Deployment

This is the cherry on the cake. The cloud-based ERP system requires very less time to deploy any schedule or upload any content. The On-premise ERP system is relatively slow and at times cannot happen because of certain lack of hardware as well. In the education industry, learning must happen seamlessly. And that can happen only through cloud-based ERP systems.


The cloud-based ERP system offers the flexibility of accessing the data anywhere and any time. A teacher can upload videos sitting in a coffee shop by using a cellphone too. The student can very well learn from his cellphone as well.

The accessibility of content is made readily available by using cloud-based ERP systems. But the traditional one is like a landline phone, your access is restricted. The software must be upgraded timely and many complexities hamper the process.


It is highly evident that using cloud-based ERP is more productive than traditional ERP methods. The technology is offering the best to the industry, with the internet speed going high every year, getting online could save a lot of time and energy.

The actual meaning of ERP in the education system is to connect Teachers, Students, Parents and the School management. This is achieved only by the cloud ERP system.

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